Be Aware of New ACA Electronic Filing Requirements for 2023

Employers who file Forms 1095/1094 with the IRS in order to comply with the Affordable Care Act (ACA) will need to do so electronically – rather than paper filing – beginning with calendar year 2023 forms filed in early 2024.

Up until now, electronic filing was only required if an employer filed more than 250 forms, but that threshold goes down to only 10 forms in 2023. This will be a new process for many employers who have been able to print and mail forms in the past.

ACA Forms and Requirements

Employers with 50 or more full-time equivalent employees are subject to ACA compliance and reporting:

• Form 1095-C is provided to each full-time employee to report health insurance offers and coverage for any month of the calendar year. This reporting is due by January 31 each year (just like Forms W-2).

• Form 1094-C reports summary information and transmits copies of Forms 1095-C to the IRS. This reporting is now required to be made electronically if the employer has more than 10 Forms 1095-C, and is due by February 28 each year.

• Form 1095-B is required for insurance companies and employers who sponsor a self-funded medical plan, using Form 1094-B as the transmittal of those forms when submitting to the IRS.

Mize ACA Services

If you’re a Mize payroll client, we’re already taking care of ACA reporting for you, as long as we receive the necessary information from you in a timely manner at the end of each year.

If you have questions about the Affordable Care Act and its relevance for your organization, contact your Mize relationship manager.